The Zoological Society of London (ZSL), a charity founded in 1826, is a world-renowned centre of excellence for conservation science and applied conservation. ZSL’s mission is to promote and achieve the worldwide conservation of animals and their habitats. This is realised by carrying out field conservation and research in over 50 countries across the globe and through education and awareness-raising at our two zoos, ZSL London Zoo and ZSL Whipsnade Zoo, inspiring people to take conservation action.

Overview of Role:

ZSL is seeking a Project Administrator to ensure the smooth running of the Rhino Impact Investment (RII) project on a day-to-day basis. This will include supporting the RII Project Manager in the successful implementation of the project to ensure that it meets its goals and the needs of the donor.

The successful applicant will be responsible for financial monitoring, operational support and grant compliance activities.

The successful applicant will be responsible for the generation of project monitoring and financial reports with support from overseas project team including: the generation of Project Inception Reports, Annual Work and Budget Plans, operational reports and annual progress reports for project management review on progress, identifying significant variances and necessary adjustments required.

Other main duties include:

• Coordinating and managing project financial systems and implementing controls and quality assurance procedures
• Generating financial reports and monitoring project expenditure across in-country teams, including generation of budget plans, operational reports and progress reports for senior project management
• Ensuring compliance with donor contract and audit requirements reporting on compliance to senior management
• Organisation of project meetings and workshops, preparation of meeting minutes and materials
• Preparation of Terms of Reference and contracts for third party consultants
• Support regarding travel and logistical arrangements for field staff and senior management on the project, following ZSL procedures for approval of travel and insurance cover
• Sourcing, procurement, cataloguing and tracking of equipment and materials to support projects, including keeping of an equipment log, and ensuring adequate care and branding of equipment and uniforms
• Liaison with all project stakeholders where appropriate to organize day-to-day logistical tasks
• Support with project fundraising activities where necessary and contributing to funding applications and proposals

The ideal candidate will:

• Have proven experience in managing financial accounting processes and grant compliance with donor requirements, relevant to the field of conservation is desirable.
• Be educated to undergraduate degree level in a relevant subject (such as Finance, Business Administration) or equivalent qualification or equivalent level of work experience in a related field.
• Have prior experience in coordinating large conservation projects is desirable
• Have advanced skills in using MS office packages, specifically Excel and PowerPoint.
• Have excellent written / oral communication skills with proven fundraising and report-writing ability.
• Have the ability to manage competing priorities and if appropriate ability to delegate effectively is essential.

Please note: The post is a full-time, 2-year fixed-term contract and the post-holder will be based at ZSL Main Offices in London. This is a fantastic opportunity for an individual looking for employment in an international organisation. You will have exposure to a variety of departments. If you have the imagination to not only problem solve but to create new opportunities to support the Conservation Programme within ZSL, then we would love to hear from you.

A full job description can be found here.

Applicants will need to upload their CV and covering letter (detailing relevant experience and skills, stating why they want the position and including details of availability) and can do this by clicking the “Apply for this job online” button below. If you have any queries regarding this position or when applying through the system please contact Human Resources at hr@zsl.org.

Closing date for applications: Midnight Sunday 3rd July 2016

The Zoological Society of London is a charity registered in England and Wales: no. 208728.