Location: British Columbia (flexible; Victoria, Invermere, or Vancouver preferred)
Position details: 18-month term contract
Taking care of our environment has never been more important than it is today. The BC Region of the Nature Conservancy of Canada (NCC) is looking for a Land Administration Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.
NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 14 million hectares (more than 35 million acres) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.
NCC continues to expand its portfolio of conservation lands in British Columbia, which comprises nearly 400 parcels of land as of 2021. The ownership and management of these lands, along with the acquisition of new conservation lands give rise to numerous responsibilities. This position will provide support contributing to the fulfillment of land administration and management responsibilities, to ensure the BC Region can continue manage its existing lands and pursue new opportunities with greater efficiency.
This position is operational/administrative.
The Land Administration Assistant’s responsibilities include the following, with priorities established from time to time by the Land Administration Manager:
Land Administration (35%)
The incumbent will support the fulfillment of various responsibilities that result from acquiring, owning, and managing conservation lands in British Columbia:
- Track, process, and occasionally develop agreements, including but not limited to land use agreements, water licences, and encumbrances
- Support annual review and tracking of tax assessments
- Complete land classification applications on an as needed basis
- Coordinate tracking of assets and liabilities for insurance purposes
- Respond to or coordinate responses to land donation and securement requests
- Obtain and file documents, such as land titles and encumbrances, from the Land Title and Survey Authority for securement, management, and monitoring purposes
- Support statutory reporting requirements on an as needed basis
Administrative Support (45%)
The incumbent will provide general administrative support to the Lands team in the BC Region:
- Schedule meetings, create/edit agendas, and take notes
- Maintain subscriptions and administer various systems used by Lands staff
- Complete VISA and expense claims for Directors and Managers in the Lands department
- Organize travel arrangements for Directors and Managers in the Lands department
- Print, edit, file, and facilitate execution of various documents and materials
- Support the planning and coordination of annual all-staff meetings
Land Information (20%)
The incumbent will help ensure accurate and timely storage of land information documentation and data:
- Support staff in the Lands department with data entry and filing in the Land Resource Manager and DAISY systems
- 1-2 years administrative experience or equivalent
- Background in conservation or lands management (preferred)
- Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint etc.)
- Adaptable and flexible
- Attention to detail and accuracy
- Strong initiative
- Highly organized with ability to plan strategically, problem solve, and meet deadlines
- Experience navigating databases (preferred)
- Project management skills (preferred)
How to Apply
NCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre.
NCC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We value and incorporate diverse traditions, heritage, knowledge and experiences in our mission and in our workplaces. We celebrate the full participation of people from all walks of life as we work towards common goals. We strive for a conservation movement in which equity, diversity and inclusion are the norm. This is our continuous commitment: to promote healthy people, healthy communities and a healthy planet for everyone.